Email Sign Offs – What to Keep and What to Avoid

Email sign offs to avoid  

1. Love

Please do not use “Love” as a way of signing off on an official e-mail or you will never hear the end of it. Of course, it’s perfectly alright to use it for family and friends. The same rule applies to hugs and XoXo

2. Thx or Rgrds

You’re no longer a teenager and also not using a text message. Use the proper words. There is nothing worse than seeing text message abbreviations on formal communications.

3. Take Care

It sounds nice and benign but if you think deeper, it appears as if you’re telling the recipient to be wary of potential dangers. Use it only if you know the recipient well and he or she has been through some kind of illness or problem.

4. Looking forward to hearing from you

Again another sign-off that sounds nice on surface but at the end it sounds passive-aggressive. The recipient may take it as “You’d better write back.”

5. Yours truly

This sounds as if you’re saying you belong to the recipient. It sounds insincere and absurd unless you’re writing to your family or friends.

6. Respectfully/Respectfully yours

This is okay if you’re sending it to some government office but it’s too formal for anything else.

7. No sign-off

In a world where everyone frequently uses e-mails from mobile devices, it is impolite to exclude a signature in a first time communication with the recipient. Of course, if the recipient and you have frequently exchanged e-mails and the recipient has dropped the sign-off, then it’s alright to to exclude the same on your part.

8. Name or Initial

This may work for short and informal e-mails, but it’s too cold and detached for others, especially if you’re connecting with the recipient for the first time.

9. Have a blessed day

Sometimes it’s best to keep out anything with religious connotations out of your professional communications unless it is to someone from your Church.

10. Sent from my iPhone or Samsung Galaxy or Blackberry etc

Sign-offs like this have become so common these days. While it does have its merits because it means that you don’t have to explain your typos and lack of conciseness in the communique, it sends out a message that you don’t care enough to do away with the default e-mail signature that came with the phone’s e-mail app.

There are  creative  and fun signatures that are being circulated in the internet but we wouldn’t advice you to use them. But some of the most creative ones are:

• My parents wouldn’t buy me an iPhone so I have to manually type “Sent from my iPhone” to look cool

• Sent telepathically

• Sent from my laptop, so I have no excuse for typos

• Sent from my smartphone so please forgive any dumb mistakes

• I am responsible for the concept of this message. Unfortunately, autocorrect is responsible for the content

• Sent from my mobile. Fingers big. Keyboard small.

• iPhone. iTypos. iApologize.

• My phone can’t spell for carp

email sign off business typing fast


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