Email Sign Offs – What to Keep and What to Avoid


Is there a right and wrong way to email sign offs when you are sending business emails. Every working person will have faced this particular dilemma at some point in their careers ever since emails became the medium of correspondence with Clients, co-workers and other professionals.

Many people would disagree saying that e-mails are anyway an informal means of communication, so why should we care about correctness while sending out e-mails. Well, not so anymore. More and more today, e-mails have replaced the concept of writing letters to other people and that is the primary means of communication.

The contents of your e-mail may be without any errors but if the “sign-off” is wrong, then you will probably regret not having learnt the etiquette of a proper “sign-off” before sending off your e-mail because sometimes the recipient of your e-mail would judge you on the basis of that “sign-off”.

But have no fear because we’re going to help you out by suggesting the best ways to sign-off on an e-mail and the ones to avoid.

Best email sign offs that never fail:

For formal business email

1. Regards.

It may sound dull to you but it works like magic in professional e-mails because there’s nothing remarkable or bizarre about it.

2. Sincerely

If you’re writing a cover letter, sincerely conveys the right tone for formal communication.

3. Best Wishes

A safe bet to use the above and it blends friendly and formal quite well. But be careful while using it because it can sound like it has come straight out of a greeting card. Just ensure that it matches with the content of your mail.

 Informal Business   

4. Cheers

According to a study conducted by the e-mail app Boomerang, using Cheers in an e-mail is most likely sign-off to get a response. The best way to use this is if your e-mails have been friendly and conversational but word of advice, unless you are British or Australian it may come off as over the top in more formal settings.

5. Best

Yes, it is short for best wishes but in a more expressive way. Many people use this as their sign-off which makes it as easy and convenient as regards in more formal settings. The only issue is that it sounds a little boring if you want your e-mail to grab someone’s attention.

6. As Ever

This is a good way of reassuring people with whom you are in frequent contact that things are good between you as they have ever been.

 Appreciation and Requests  

7. Thanks in advance

In informal settings, this works perfectly because it sets off an expectation from the other person-that you will be grateful when the person to whom you’re e-mailing comes through. However, be cautious while using this in formal settings because it may show you as being too demanding

8. Thanks

Nothing better than a simple “Thanks” to express your appreciation and gratitude. But like “Thanks in advance” it does tend to imply some expectancy, so use it only when you mean to convey “I expect you to do this.”

9. I appreciate…..

There’s nothing wrong in expressing your appreciation when someone has helped you out.

Must see in the Next Part: Email sign offs to avoid  

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Written by Miss Mars

She forgot to write about herself. But she is adventurous and travels a lot.

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